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Child Safeguarding Policy

Mathwhiz Academy & Research Institute

Effective Date: April 25, 2026 ยท Version 1.0

1. Policy Statement

Mathwhiz Academy & Research Institute ("Mathwhiz Academy", "the Academy", "we", "our", or "us") is committed to providing a safe, supportive, and respectful learning environment where every student is treated with dignity and protected from harm.

The safety and wellbeing of every child is our highest priority. We maintain a zero-tolerance approach to abuse, exploitation, harassment, bullying, grooming, neglect, discrimination, or any behaviour that places a child at risk.

This policy applies to all employees, contractors, tutors, volunteers, consultants, and any individual acting on behalf of Mathwhiz Academy.

2. Purpose

The purpose of this policy is to:

  • Protect every student from harm while participating in Academy activities.
  • Promote a culture of safety, respect, and accountability.
  • Establish clear standards of professional conduct.
  • Define reporting and response procedures.
  • Support compliance with applicable laws and child protection obligations.

3. Scope

This policy applies to:

  • Live online classes.
  • The Mathwhiz Academy learning platform.
  • WhatsApp communications.
  • Email communications.
  • Phone calls.
  • Virtual meetings.
  • Social media interactions conducted on behalf of the Academy.
  • Any future in-person activities organized by Mathwhiz Academy.

4. Our Commitment

Mathwhiz Academy is committed to:

  • Providing a learning environment that promotes student safety.
  • Treating every student with dignity and respect.
  • Taking all reports of inappropriate conduct seriously.
  • Responding promptly to safeguarding concerns.
  • Maintaining appropriate confidentiality while protecting affected students.
  • Cooperating with parents, guardians, and relevant authorities where appropriate.

5. Expected Standards of Conduct

Every employee, tutor, contractor, and representative of Mathwhiz Academy must:

  • Treat every student fairly and respectfully.
  • Maintain professional boundaries at all times.
  • Communicate with students only through approved Academy channels unless expressly authorized.
  • Use respectful and age-appropriate language.
  • Report safeguarding concerns immediately.
  • Respect student privacy.
  • Follow Academy safeguarding procedures.

Staff must never:

  • Bully, intimidate, threaten, humiliate, or discriminate against a student.
  • Engage in inappropriate conversations or relationships with students.
  • Request or share inappropriate photographs, videos, or personal information.
  • Communicate with students for personal purposes unrelated to Academy activities.
  • Share confidential student information without authorization.
  • Ignore or conceal suspected safeguarding concerns.

6. Online Learning Standards

During live online classes:

  • Students are expected to behave respectfully.
  • Tutors are responsible for maintaining an appropriate learning environment.
  • Inappropriate language, images, recordings, or behaviour are prohibited.
  • Participants who violate Academy rules may be removed from the session.
  • Serious incidents may result in suspension or permanent removal from Academy programs.

7. Parent and Guardian Partnership

Parents and guardians are encouraged to:

  • Support respectful online behaviour.
  • Maintain the confidentiality of account credentials.
  • Monitor younger students while using online learning platforms where reasonably practicable.
  • Report concerns promptly.
  • Cooperate during safeguarding investigations.

8. Reporting Concerns

Any safeguarding concern should be reported immediately.

Concerns may include:

  • Bullying.
  • Harassment.
  • Grooming.
  • Threats.
  • Inappropriate communications.
  • Exposure to inappropriate material.
  • Suspected abuse or neglect.
  • Unauthorized access to student accounts.
  • Any behaviour that may place a child at risk.

Reports may be submitted through:

Reports may be made by students, parents, staff members, or third parties.

9. Academy Response

Upon receiving a safeguarding report, Mathwhiz Academy may:

  • Acknowledge receipt of the report.
  • Conduct a preliminary assessment.
  • Secure relevant records and system logs.
  • Temporarily suspend accounts where necessary to protect students.
  • Interview relevant parties where appropriate.
  • Notify parents or guardians as appropriate.
  • Take disciplinary action where misconduct is substantiated.
  • Refer matters to the appropriate authorities where required by applicable law.

Each matter will be assessed based on its own circumstances while prioritizing the safety and wellbeing of students.

10. Confidentiality

Safeguarding information will be handled with appropriate confidentiality. Information will only be shared with individuals who have a legitimate need to know, or where disclosure is required by law or is necessary to protect a child or another person from harm.

11. Recruitment and Screening

Mathwhiz Academy seeks to maintain high standards in recruitment. Where appropriate for the role, the Academy may:

  • Conduct interviews.
  • Verify qualifications.
  • Obtain references.
  • Conduct identity verification.
  • Request background or police checks where permitted or required by law.
  • Assess suitability to work with children.

Employment or engagement may be refused or terminated where safeguarding concerns arise.

12. Staff Training

Mathwhiz Academy will provide safeguarding guidance and expectations to staff and contractors appropriate to their roles. Staff members are expected to:

  • Understand this policy.
  • Follow safeguarding procedures.
  • Report concerns promptly.
  • Participate in safeguarding training when required.

13. Record Keeping

The Academy maintains records relating to safeguarding reports, investigations, and actions taken, subject to applicable privacy and legal requirements. Records are retained only for as long as reasonably necessary or as otherwise required by law.

14. Policy Review

This policy will be reviewed periodically and updated as necessary to reflect changes in legislation, technology, educational practices, or Academy operations. The most current version will be published on the Academy's website.

Contact Information

Mathwhiz Academy & Research Institute

Approved By:
Managing Director
Mathwhiz Academy & Research Institute
Version 1.0

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